Assistant Project Manager

Job Title:                           Assistant Project Manager

Reporting to:                   Project Manager

Department:                   Projects

Direct Reports:               None

To oversee and manage projects through there lifecycle to ensure a high standard is achieved in the most efficient and cost-effective manner. Supporting the Project Manager (PM), taking attention to be pro-active and to foresee and deal with potential problems in advance.

To provide the PM with open communication of the current and future works, make recommendations as required towards processes and methods of working including implementation of these if required/approved.


Job Summary Points:

  • Projects financial planning and administration
  • Building control knowledge and experience (Desirable)
  • Strategic planning and forward thinking
  • Highattention to detail and process management


Job Responsibilities:

  • Assist the Projects team in the production and maintenance of project plans
  • Project management as delegated by PM / Project Director (PD)
  • Contribute to maintenance of the project library, filing, recording, and reporting systems to ensure all documents/drawings are the latest versions
  • Making sure any supplier invoices are correct/correlate with the PO and have been received within a sensible time frame and submitted to Accounts
  • Ensuring all subcontractor forms are issued to all contractors and received signed prior to starting works
  • Develop and support effective communication mechanisms between the project teams
  • Take control of the aftercare system by ensuring all emails are responded to and defects are resolved swiftly
  • Researching for new potential suppliers/contractors for future projects
  • Create a Programme of Works and Update the PM regarding the Project Master Programme
  • Provide updates on live jobs at the weekly projects meeting
  • Ensuring all requirements for any site setups are in place for the PMO to implement on site
  • Maintain and motivate our highly skilled dedicated PMO team
  • Responsible for the production, procurement, and planning of daily operations
  • Deliver profitability through operational outputs and report this regularly into the Senior Management team
  • Allocate resources required to manage the clients’ expectations
  • Contribute to the development and implementation of organisational strategies, policies, and practices
  • Create contract budgets, cashflow forecasts and ensure strong financial administration throughout
  • Liaise fully with Client Services team to ensure that the delivery of the Project has agreed SLA’s and quality targets
  • Promote all aspects of our business through professional execution of existing    contract works
  • Ownership and management of all health and safety policies within the site-based activity
  • Responsible for ensuring all your health and safety courses are up to date
  • Ensuring client satisfaction including exceeding client expectations
  • Coordinates activities that affect operational decisions and business requirements
  • Communicates with all relevant employees to ensure delivery times are met
  • Communicates any changes in the order or delivery date to relevant parties
  • Confirms that Building control Health and Safety regulations are followed
  • Working with the Construction Manager on all aspects of the Project
  • At all times comply with the company policies, procedures, and instructions
  • Undertake any other tasks as specified by the PM and PD


Person Specification:

  • Prince 2 (desirable)
  • CSCS Card
  • Related Health and Safety qualifications
  • Experience in the construction sector, ideally with good knowledge and/or experience in residential and fit out
  • Previous experience working with new home developers is advantageous
  • Ability to read and understand floorplans and service drawings
  • Strong track record of operational management delivering to a wide range of clients in both commercial and private markets
Knowledge and Skills
  • A high degree of computer literacy including advanced knowledge of MS Office Suite (preferably Office 365) and a willingness to learn new programs quickly
  • Ability to learn internal computer software, and take lead within the team on this
  • Excellent organisational skills
  • Dealing with multiple sub-contractors at any one time
  • High level of competency in purchasing/ procurement and negotiating rates/prices
Personal Qualities
  • A self-starter with a strong work ethic capable of planning and managing own time effectively
  • Highly organised with the ability to manage and  prioritise a varied workload
  • Ability to work using own initiative and as part of a team
  • Ability to build key relationships at all levels of management


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